Intracompany Specialist

Job Summary:

The Intracompany Specialist is responsible for the accurate and timely execution of intercompany transactions, ensuring alignment with global processes, internal controls, and compliance requirements.
The role supports the governance of intercompany activities by collaborating with multiple entities and functions, contributing to the smooth execution of end-to-end processes and the resolution of discrepancies.
Acting as a key operational contact, the Intracompany Specialist ensures high-quality data, proper reconciliation of balances, and adherence to established policies, while continuously identifying opportunities to improve efficiency, standardization, and process performance across the intercompany landscape.

Key Responsibilities:

• Execute and oversee intercompany transactions, ensuring accuracy, timeliness, and compliance with global policies and accounting standards.
• Supervise and provide operational support to outsourced intercompany teams across multiple regions, ensuring consistency and quality of execution.
• Perform and review intercompany reconciliations, ensuring discrepancies are identified, communicated, and resolved in a timely manner.
• Monitor intercompany balances, ageing, and open items, driving resolution and proactively escalating issues when necessary.
• Ensure adherence to standard operating procedures (SOPs), internal controls, and compliance requirements across all regions.
• Provide guidance, training, and ongoing support to outsourced teams to ensure correct understanding and application of intercompany processes.
• Collaborate closely with Accounts Receivable, Accounts Payable, Treasury and Local Finance teams to resolve complex issues and improve process performance.
• Support month-end, quarter-end, and year-end closing activities, ensuring intercompany transactions are properly recorded and reconciled.
• Investigate and resolve intercompany disputes, facilitating communication between entities and ensuring timely closure.
• Contribute to continuous improvement initiatives, identifying opportunities for process optimization, standardization, and automation across regions.
• Support internal and external audits by providing documentation, explanations, and evidence related to intercompany activities.
• Assist in transition and stabilization activities related to intercompany processes, including onboarding of new entities or service providers.
• Act as the Admin for the Balance Sheet reconciliations tool, ensuring all reconciliations are properly assigned to both a preparer and an approver. Organize accounts into groups based on requests received from preparers, monitor timely completion of reconciliations, and send reminders to ensure deadlines are met.

Requirements: 

• A bachelor’s degree in finance, Accounting, Business Administration, or a related field is required.
• Minimum 3–5 years of experience in Finance, Accounting, or Finance Operations within an international or group environment.
• Proven hands-on experience in intercompany processes, including invoicing, reconciliation, settlement, and balance confirmations.
• Experience working with Shared Service Centers (SSC) or Business Process Outsourcing (BPO) environments, including coordination with offshore or remote teams, is highly desirable.
• Advanced skills in Microsoft Excel, BI tools (Power BI, experience with ERP systems (e.g., SAP) and financial reporting tools.
• Strong understanding of intercompany reconciliation, discrepancies resolution, and month-end closing activities.
• Strong analytical and problem-solving abilities, with an exceptional attention to detail to identify discrepancies and investigate complex issues.
• The ability to lead without formal authority is key – this role influences an extended team (both internal and BPO) and must gain respect through expertise and collaborative leadership. 
• Excellent English communication s kills are essential (written and verbal); 
• Ability to manage priorities, handle escalations, and ensure timely resolution of intercompany issues.
• Process-oriented mindset, with a focus on accuracy, standardization, and continuous improvement.
• Flexibility to work in US work hours (up to 50% of overall work schedule will require to attend in afternoon meetings - even 21:00 of local time).

We offer:

• Hybrid work schedule
• 13th salary (paid in 3 installments)
• Annual bonus
• Additional 5 paid leave days per year (calculated proportionally to the period worked)
• Monthly budget to spend on Flexible Benefits Platform
• Well-being bonus (1-time bonus after probation period)
• A medical subscription (Medicover)
• Access to the Bookster platform
• Access to the Employee Assistance Program

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